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Introduction
Overview of Categories
Definitions of Categories
CDWA Lite
Object/Work
Classification
Titles or Names
Creation
Styles/Periods/
Groups/
Movements
Measurements
Materials and Techniques
Inscriptions/
Marks
State
Edition
Facture
Orientation/
Arrangement
Physical
Description
Condition/
Examination History
Conservation/
Treatment History
Subject Matter
Context
Descriptive Note
Critical Responses
Related Works
Current Location
Copyright/
Restrictions
Ownership/
Collecting History
Exhibition/Loan History
Cataloging History
Related Visual Documentation
Related Textual References
Person/Corporate Body Authority
Place/Location
Authority
Generic Concept Authority
Subject Authority
Cataloging Examples
Entity Relationship Diagram
The CDWA and Other Metadata Standards
Metadata Standards Crosswalk
Bibliography
 



Categories for the Description of Works of Art
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Definitions of Categories


OBJECT, ARCHITECTURE, OR GROUP

 1. Object/Work
 2. Classification
 3. Titles or Names
 4. Creation
 5. Styles/Periods/Groups/Movements
 6. Measurements
 7. Materials and Techniques
 8. Inscriptions/Marks
 9. State
10. Edition
11. Facture
12. Orientation/Arrangement
13. Physical Description
14. Condition/Examination History
15. Conservation/Treatment History
16. Subject Matter
17. Context
18. Descriptive Note
19. Critical Responses
20. Related Works
21. Current Location
22. Copyright/Restrictions
23. Ownership/Collecting History
24. Exhibition/Loan History
25. Cataloging History
26. Related Visual Documentation
27. Related Textual References

AUTHORITIES

28. Person/Corporate Body Authority
29. Place/Location Authority
30. Generic Concept Authority
31. Subject Authority

[Related Visual Documentation contains subcategories for an Image Authority.
Related Textual References contains subcategories for a Citations Authority.]



OBJECT, ARCHITECTURE, OR GROUP

1. OBJECT/WORK
Definition: An identification of the type and number of works described.

1.1. CATALOG LEVEL
Definition: An indication of the level of cataloging represented by the record, based on the physical form or intellectual content of the material (e.g., group, subgroup, volume, item, first-level).

1.2. OBJECT/WORK TYPE
Definition: The kind of object or work described (e.g., refectory table, altarpiece, portfolio, drawing, drinking vessel, basilica, dome).

1.3. OBJECT/WORK TYPE DATE
Definition: A description of the date or range of dates when the object/work type is or was applicable (e.g., 1887, 1946-1972, from 500 BCE).

1.3.1. EARLIEST DATE
Definition: The earliest date on which the object/work type is or was applicable (e.g., 1887, 1946, 1670).

1.3.2. LATEST DATE
Definition: The latest date on which the object/work type is or was applicable (e.g., 1887, 1972, 1699).

1.4. COMPONENTS/PARTS
Definition: The kinds of parts of the object, work, or group described and how many of them there are (e.g., the portfolio comprises 10 lithographs).

1.4.1. COMPONENTS QUANTITY
Definition: The number of parts of a specific type that constitute the object or work described (e.g., 10, 30).

1.4.2. COMPONENTS TYPE
Definition: The kind of components of the object or work described (e.g., lithographs, panels, drawings).

1.5. REMARKS
Definition: Additional notes or comments pertinent to the information in this category.

1.6. CITATIONS
Definition: A reference to a bibliographic source, unpublished document, or opinion that provides the information recorded in this category.

1.6.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.




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2. CLASSIFICATION
Definition: Placement of a work of art or architecture within a classification scheme that groups other, similar works together on the basis of similar characteristics.

2.1. CLASSIFICATION TERM
Definition: The term from a classification scheme that has been assigned to a work (e.g., furniture, painting, architecture, graphic arts).

2.2. REMARKS
Definition: Additional notes or comments pertinent to the information in this category.

2.3. CITATIONS
Definition: An identification of the scheme or structure from which the classification term is drawn (e.g., AAT, Nomenclature for Museum Cataloging).

2.3.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.




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3. TITLES OR NAMES
Definition: The titles or names given to a work of art, architecture, or group, as well as the type of title, and the dates when the title was valid.

3.1. TITLE TEXT
Definition: Titles, identifying phrases, or names given to a work of art, architecture, or material culture. For complex works, series, or collections, the title may refer to a discrete unit within the larger entity (a print from a series, a photograph in a collection, a panel from a fresco cycle, a building within a temple complex) or it may identify only the larger entity (series, collection, cycle) itself (e.g., Venus and Cupid, Noli me tangere, Portrait of Thomas Jefferson, Ceramic fruit bowl, Untitled, Empire State Building, Album of 65 Studies).

3.2. TITLE TYPE
Definition: The kind of title or name assigned to a work (e.g., repository, descriptive, inscribed, artist's, former).

3.3. PREFERENCE
Definition: An indication of whether the title is the preferred title for the work (e.g., preferred, alternate).

3.4. TITLE LANGUAGE
Definition: The language of the title or name (e.g., English, French, Italian).

3.5. TITLE DATE
Definition: A description of the date on which a particular title was assigned to the work, or a range of dates during which a title was known to be valid (e.g., 1887, 1946-1972, late 17th century).

3.5.1. EARLIEST DATE
Definition: The earliest date on which a particular title was assigned to the work or was valid (e.g., 1887, 1946, 1670).

3.5.2. LATEST DATE
Definition: The latest date on which a particular title was assigned to the work or was valid (e.g., 1887, 1972, 1699).

3.6. REMARKS
Definition: Additional notes or comments pertinent to the information in this category.

3.7. CITATIONS
Definition: A reference to a bibliographic source, unpublished document, or opinion that provides the basis for the title or name assigned to the work.

3.7.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.



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4. CREATION
Definition: The creation, design, execution, or production of a work of art or architecture and its components, including all those responsible for the creation of the work or items in the group, the dates of that activity, and where the creation took place.

4.1. CREATOR DESCRIPTION
Definition: The name, brief biographical information, and roles (if necessary) of the named or anonymous individuals or corporate bodies responsible for the design, production, manufacture, or alteration of the work, presented in a syntax suitable for display to the end-user and including any necessary indications of uncertainty, ambiguity, and nuance. If there is no known creator, make a reference to the presumed culture or nationality of the unknown creator (e.g., Christopher Wren, attributed to Kicking Bear, follower of the Limbourg Brothers, Tintoretto with additions by unknown 16th-century Venetian).

4.1.1. CREATOR EXTENT
Definition: The part of a work contributed by a particular creator (e.g., design, predella, dome, with additions by).

4.1.2. CREATOR QUALIFIER
Definition: An expression of the certainty with which a work can be attributed to a known artist or group, used when the attribution is uncertain, is in dispute, when there is more than one creator, when there is a former attribution, or when the attribution otherwise requires explanation (e.g., attributed to, follower of, in the manner of).

4.1.3. CREATOR IDENTITY
Definition: The identity of any one individual or corporate body that played a role in the creation of a work of art or architecture, ideally a link to the PERSON/CORPORATE BODY AUTHORITY. For unknown artists, it is an expression indicating the culture, nationality, or stylistic association of the creator, also ideally linked to the PERSON/CORPORATE BODY AUTHORITY (e.g., Wren, Christopher; Bartolo di Fredi; unknown Maya.)

4.1.4. CREATOR ROLE
Definition: The role or activity performed by a creator or maker in the conception, design, or production of a work (e.g., draftsman, designer, artist).

4.1.5. CREATOR STATEMENT
Definition: Opinions offered by the artist or creator of a work that interpret and provide further information about the work and the process of its creation (e.g., studies after the Antique; painted in Autumn 1892, from Sentinel Meadow facing the Falls).

4.2. CREATION DATE
Definition: A description of the date or range of dates associated with the creation, design, production, presentation, performance, construction, or alteration of the work or its components, presented in a syntax suitable for display to the end-user and including any necessary indications of uncertainty, ambiguity, and nuance (e.g., 1667, ca. 1210, 17th century, before 952 BCE, reign of Rameses II).

4.2.1. EARLIEST DATE
Definition: The earliest possible date when the work of art or architecture was created. For works that were created over a span of time, this is the year when the work was designed or when execution was begun. For uncertain or approximate dates, this is the earliest possible year when the work could have been begun or designed (e.g., 1205, -970, 1600).

4.2.2. LATEST DATE
Definition: The latest possible date when the work of art or architecture was created. For works that were created over a span of time, this is the year when the work was completed or when the structure was dedicated. For uncertain or approximate dates, this is the latest possible year when the work could have been completed (e.g., 1215, -952, 1699).

4.2.3. DATE QUALIFIER
Definition: A clarification of the meaning of the date, including an indication that different creative activities took place on different dates (e.g., design, execution, alteration, performance, restoration, destruction, discovery).

4.3. CREATION PLACE /ORIGINAL LOCATION
Definition: The location where the creation, design, or production of the work or its components took place, or the original location of the work (e.g., Oxford (Oxfordshire, England); probably upper Egypt).

4.3.1. PLACE QUALIFIER
Definition: A clarification of the significance of the place or location, including an indication that different creative activities took place at different locations (e.g., publication, assembly).

4.4. OBJECT/WORK CULTURE
Definition: The name of the culture, people, or nationality from which the work originated (e.g., Celtic, Chinese, Italian).

4.5. COMMISSIONER
Definition: The name of the individual, organization, association, or group that commissioned the work from its creator (e.g., Charles II, Pope Pius V, IBM).

4.5.1. COMMISSIONER ROLE
Definition: The profession or occupation of the commissioner of the work, restricted to the role that is relevant to the commission itself. If the commissioner is a group or organization, its major business or activity relevant to the commission (e.g., king, pope, corporation).

4.5.2. COMMISSION DATE
Definition: A description of the date or range of dates when a work was commissioned (1666, before 1572, July 1993).

4.5.2.1. EARLIEST DATE
Definition: The earliest possible date when the work was commissioned (e.g., 1666, 1550, 1993).

4.5.2.2. LATEST DATE
Definition: The latest possible date when the work was commissioned (e.g., 1666, 1572, 1993).

4.5.3. COMMISSION PLACE
Definition: The geographic location where the work was commissioned (e.g., London (England); Italy; probably Teotihuacán (México state, México)).

4.5.4. COMMISSION COST
Definition: The amount paid for the creation of a work, or for the completion of a particular part of the work (e.g., £140, $100,000).

4.6. CREATION NUMBERS
Definition: Any numbers assigned to a work of art in the context of its creation (e.g., 00334348).

4.6.1. NUMBER TYPE
Definition: The type of number assigned to a work in the context of its creation (e.g., serial number).

4.7. REMARKS
Definition: Additional notes or comments pertinent to the information in this category.

4.8. CITATIONS
Definition: The source, published or unpublished, of additional information on the creation of the work.

4.8.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.




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5. STYLES/PERIODS/GROUPS/MOVEMENTS
Definition: A description of a work of art or architecture that associates it with a defined style, historical period, group, school, or movement whose characteristics are represented in the work.

5.1. STYLES/PERIODS DESCRIPTION
Definition: A prose description of the salient characteristics of a work in relation to a particular style, historical period, group, school, or movement (e.g., The gardens of Versailles represent the culmination of a development that started more than a hundred years earlier. The Early Renaissance garden still retained its medieval character of hortus conclusus....During the sixteenth century, this concept of static perfection was substituted by the idea of a mysterious and fantastic world consisting of a variety of 'places.').[1]

5.2. STYLES/PERIODS INDEXING TERMS
Definition: The term or terms identifying a style, historical period, school, or art movement whose characteristics are represented by the work (e.g., Baroque, Fauve, Mannerist, Nayarit).

5.2.1. TERM QUALIFIER
Definition: A term identifying the type represented in the indexing terms (e.g., style, period, group, movement, dynasty).

5.3. REMARKS
Definition: Additional notes or comments pertinent to the information in this category.

5.4. CITATIONS
Definition: A reference to the bibliographic source or unpublished document that provides the basis upon which a stylistic or period term was assigned to or associated with the work.

5.4.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.



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6. MEASUREMENTS
Definition: Information about the size, shape, scale, and dimensions of a work of art or architecture.

6.1. DIMENSIONS DESCRIPTION
Definition: Information about the dimensions, size, or scale of the work, presented in a syntax suitable for display to the end-user and including any necessary indications of uncertainty, ambiguity, and nuance. It may include the scale of the work. It may also include the number of the parts of a complex work, series, or collection (e.g., 23.9 x 35.8 x 8.3 cm, 76 x 41 x 39 feet, 56.8 cm (diameter), sheets range from 20.3 to 49 cm height).

6.2. DIMENSIONS TYPE
Definition
: The kind of dimension taken of a particular area or part of a work (e.g., height, width, depth, circumference).

6.3. DIMENSIONS VALUE
Definition: The numerical value of the dimension taken of a work (e.g., 76, 23.9).

6.4. DIMENSIONS UNIT
Definition: The unit of measurement used (e.g., inches, feet, centimeters).

6.5. DIMENSIONS EXTENT
Definition: An explanation of the part of the work being measured; included when necessary for clarity (e.g., image, overall, secondary support).

6.6. SCALE TYPE
Definition: A term describing the scale, which is an expression of the ratio between the size of the representation of something and that thing (e.g., the size of the drawn structure and the actual built work). Used for studies, record drawings, models, and other representations drawn or constructed to scale (e.g., numeric, full-size, life-size, half size, monumental).

6.7. DIMENSIONS QUALIFIER
Definition: A word or phrase that elaborates on the nature of the measurements of the work when necessary, as when the measurements are approximate (e.g., maximum, irregular, with base).

6.8. DIMENSIONS DATE
Definition: A description of the date or range of dates when the measurement was determined, or a range of dates when a historical measurement was known to be valid (e.g., May 1970, 1842-1896).

6.8.1. EARLIEST DATE
Definition: The earliest date for which the dimensions are known to be valid (e.g., 1970, 1842).

6.8.2. LATEST DATE
Definition: The latest date for which the dimensions are known to be valid (e.g., 9999, 1896).

6.9. SHAPE
Definition: The outline, form, or characteristic configuration of a work, or part of a work, including its contours, used for unusual shapes (e.g., round, hexagonal).

6.10. FORMAT/SIZE
Definition: The configuration of a work, including technical formats, or the conventional designation for the dimensions or proportion of a work (e.g., longline, VHS, Beta, half-plate, elephant folio).

6.11. REMARKS
Definition: Additional notes or comments pertinent to the information in this category.

6.12. CITATIONS
Definition: The source from which the measurements were obtained.

6.12.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.




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7. MATERIALS/TECHNIQUES
Definition: The substances or materials used in the creation of a work of art or architecture, as well as any production or manufacturing techniques, processes, or methods incorporated in its fabrication. This information includes a description of both the materials used to create the work and the way in which they were put together.

7.1. MATERIALS/TECHNIQUES DESCRIPTION
Definition: An indication of the substances or materials used in the creation of a work, as well as any implements, production or manufacturing techniques, processes, or methods incorporated in its fabrication, presented in a syntax suitable for display to the end user and including any necessary indications of uncertainty, ambiguity, and nuance. For works on paper, descriptions of watermarks may also be included (For marks applied to the work or support by the artist or subsequently by another person, see INSCRIPTIONS.) (e.g., oil on canvas, egg-tempera paint with tooled gold-leaf halos on panel, Carrara marble on granite base).

7.2. MATERIALS/TECHNIQUES FLAG
Definition: Flag for distinguishing materials from techniques (material, technique/implement).

7.3. MATERIALS/TECHNIQUES EXTENT
Definition: The specific part of a work composed of a certain material manufactured or created using a particular technique (e.g., surface, statue, base, backing board).

7.4. MATERIALS/TECHNIQUES ROLE
Definition: The role indicating if the terms refer to to a medium or support for materials, or to a technique or implement for techniques/implements (e.g., medium, support, technique, implement).

7.5. MATERIALS/TECHNIQUES NAME
Definition: For materials, the names of the matter, material, or substance used to create the work of art or architecture. For techniques/implements, the names of the means, method, process, or technique by which a material was used in the creation of a work, or the name of any implement or tool used to create the work using the process or technique (e.g., ink, oil paint, bronze, laid paper, canvas, drawing, sculpting, painting, impasto, gilding, timber-framed, pen, chisel, palette knife).

7.6. MATERIAL COLOR
Definition: The color of the material of which a work is composed (e.g., white, vivid yellow).

7.7. MATERIAL SOURCE PLACE
Definition: The geographic place from which the materials used to create the work originated (e.g., Carrara (Tuscany, Italy), Australia, Enugu state (Nigeria)).

7.8. WATERMARKS
Definition: A description of marks inherent in or applied to the material before it was fashioned into the work, including watermarks and stationers' stamps or marks (e.g., foolscap, fleur-de-lys above a banded shield).

7.8.1. WATERMARK IDENTIFICATION
Definition: An identification of the watermark type or name (e.g., fleur-de-lys).

7.8.2. WATERMARK DATE
Definition: A description of the date or range of dates during which a particular watermark or other mark in a material was in widespread use (e.g., ca. 1740 - ca. 1752, before 1574).

7.8.2.1. EARLIEST DATE
Definition: The earliest date when a particular mark was known to be in widespread use (e.g., 1730, 1550).

7.8.2.2. LATEST DATE
Definition: The latest date when a particular mark was known to be in widespread use (e.g., 1762, 1574).

7.9. PERFORMANCE ACTIONS
Definition: An identification and description of any actions to be performed during the execution of the work, used primarily for performance art (e.g., dance, recitation).

7.10. REMARKS
Definition: Additional notes or comments pertinent to the information in this category.

7.11. CITATIONS
Definition: References to the sources of the information included in any of the Materials and Techniques subcategories, including sources that helped identify a particular material or technique.

7.11.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.




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8. INSCRIPTIONS/MARKS
Definition: A description of distinguishing or identifying physical markings, lettering, annotations, texts, or labels that are a part of a work or are affixed, applied, stamped, written, inscribed, or attached to the work, excluding any mark or text inherent in materials (record watermarks in MATERIALS AND TECHNIQUES).

8.1. INSCRIPTION TRANSCRIPTION OR DESCRIPTION
Definition: The transcription or description of the content of the inscription, mark, or text, which includes the material or medium in which the inscription, mark, or text was executed; its support if it is on a separate piece affixed to the object; the method by which the inscription, mark, or text was produced; and a brief description of the content or appearance of the inscription or mark (e.g., signed and dated upper right: Rembrandt f. / 1635; inscribed on the foot with partially preserved name of painter Euphronios and illegible name of the potter).

8.2. INSCRIPTION TYPE
Definition: The kind of inscription, stamp, mark, or text written on or applied to the work (e.g., signed, dated, colophon, collector's stamp, hallmark).

8.3. INSCRIPTION AUTHOR
Definition: The name or a phrase identifying the author or person responsible for the mark, inscription, or text found on a work (e.g., Rembrandt van Rijn, unknown).

8.4. INSCRIPTION LOCATION
Definition: The position on the work where an inscription or mark is found (e.g., upper right, foot, within letter block, verso, over main entrance).

8.5. INSCRIPTION LANGUAGE
Definition: The language of the inscription or the language of the text in a primarily textual work (e.g., Italian, Latin, Sanskrit).

8.6. TYPEFACE/LETTERFORM
Definition: The name or a descriptive phrase that identifies the typeface or script used in an inscription (e.g., open letters, Gothic script).

8.7. MARK IDENTIFICATION
Definition: An identification of the mark type or name (e.g., Sèvres double Louis).

8.8. INSCRIPTION DATE
Definition: A description of the date or range of dates when an inscription or mark was added to a work (e.g., 1635, ca. 515 BCE, 18th century).

8.8.1.EARLIEST DATE
Definition: The earliest date when the inscription or mark could have been added (e.g., 1635, -525, 1700).

8.8.2. LATEST DATE
Definition: The latest date when the inscription or mark could have been added (e.g., 1635, -505, 1799).

8.9. REMARKS
Definition: Additional notes or comments pertinent to the information in this category.

8.10. CITATIONS
Definition: A reference to a bibliographic source where the mark or signature is described or transcribed, or where information about a mark or inscription was found.

8.10.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.




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9. STATE
Definition: The relationship of a work created in multiples, such as a print, to other stages of the same work.

9.1. STATE DESCRIPTION
Definition: An indication of the relationship of the work to other stages of the same work (e.g., 3rd of 5 states, artist's proof).

9.2. STATE IDENTIFICATION
Definition: The identifying number or name assigned to the state of a work that exists in more than one form (e.g., 3, artist's proof).

9.3. KNOWN STATES
Definition: For numbered states, the total number of identified states (e.g., 5).

9.4. REMARKS
Definition: Additional notes or comments pertinent to the information in this category.

9.5. CITATIONS
Definition: A reference to the bibliographic source or unpublished document that provides the identification of the state of the work.

9.5.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.




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10. EDITION
Definition: The placement of a work in the context of prior or later issuances of multiples of the same work. Edition either identifies a specific work in the context of a group issued at the same time, or defines an issuance of a work in relation to previous and subsequent editions.

10.1. EDITION DESCRIPTION
Definition: A description of the specific edition to which a work belongs, whether expressed as a fractional number or as a name or expression of the context related to prior or later issuances (e.g., 3/20, 2nd edition, Kennedy edition).

10.2. EDITION NUMBER OR NAME
Definition: For books and other works produced in the context of prior or later issuances, the identification of the specific edition to which a work belongs (e.g., 2, Kennedy).

10.3. IMPRESSION NUMBER
Definition: For prints or other works issued in multiples at the same time, the number assigned to a particular item within a specific edition or production run (e.g., 3).

10.4. EDITION SIZE
Definition: For prints or other works issued in multiples at the same time, the total number of works created in a particular production run (e.g., 20).

10.5. REMARKS
Definition: Additional notes or comments pertinent to the information in this category.

10.6. CITATIONS
Definition: A reference to the bibliographic source, unpublished document, or other source that identified the edition of the work.

10.6.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.




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11. FACTURE
Definition: A detailed discussion of the way in which the work was made, including an assessment of its workmanship or characteristics of execution, the construction methods used, or the specific applications of techniques.

11.1. FACTURE DESCRIPTION
Definition: A prose description of the facture of the work of art or architecture (e.g., The fifty bronze sections that would make up the Large Arch were sandcast at the Herman Noack foundry in Berlin, Germany. The pieces were welded with invisible seams. The creation of the green patina was directed personally by Moore. The work was then shipped to the United States in a single piece.).[2]

11.2. REMARKS
Definition: Additional notes or comments pertinent to the information in this category.

11.3. CITATIONS
Definition: References to sources in which information about the facture of a work appears.

11.3.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.




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12. ORIENTATION/ARRANGEMENT
Definition: An explanation of the way a work is meant to be seen or has been displayed.

12.1. ORIENTATION/ARRANGEMENT DESCRIPTION
Definition: A description of the way the work is meant to be seen or has been displayed (e.g., hung vertically; closed; chandelier is suspended from rosette in the center of the ceiling).

12.2. ORIENTATION INDEXING TERMS
Definition: Terms indexing the orientation or arrangement of the work (e.g., vertical; closed).

12.3. REMARKS
Definition: Notes or comments pertinent to the arrangement or orientation of the work or the interpretation of evidence surrounding it. These may include a summary of, or quotation from, a source where information was found.

12.4. CITATIONS
Definition: A reference to a bibliographic source, unpublished document, or other documentation where information about the orientation of a work or the arrangement of its component parts was found.

12.4.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.




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13. PHYSICAL DESCRIPTION
Definition: A description of the appearance of the work expressed in generic terms, without reference to the subject depicted. This includes the names of any recognizable patterns, motifs, or textures used in the decoration of the work.

13.1. PHYSICAL APPEARANCE
Definition: Description of salient aspects of the physical appearance of the work and its decoration, including design elements and pattern names (e.g., Carpet is kilim type, with smooth, flat surface. Field is decorated with 15 medallions which are connected by stylized scrolling vine motif; medallions contain various flowers and fruit trees with small birds; borders are decorated with alternating geometric designs and arabesques).

13.2. PHYSICAL DESCRIPTION INDEXING TERMS
Definition: Indexing terms that characterize the physical description of the work (e.g., medallions, scrolling foliage, floral patterns, geometric patterns, arabesques).

13.3. REMARKS
Definition: Additional notes or comments pertinent to the information in this category.

13.4. CITATIONS
Definition: References to bibliographic sources or unpublished documents that provided the basis for the information recorded in Physical Description.

13.4.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.




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14. CONDITION/EXAMINATION HISTORY
Definition: An assessment of the overall physical condition, characteristics, and completeness of a work of art or architecture at a particular time. This includes examinations of the work under special conditions, such as ultraviolet light, but excludes interventions or treatments that alter the condition of a work, such as restoration or conservation.

14.1. CONDITION/EXAMINATION DESCRIPTION
Definition: Prose description of the overall physical condition, characteristics, and completeness of a work (e.g., The marble is in stable condition...There is evidence of iron staining along the left and right edges of the relief).

14.2. EXAMINATION TYPE
Definition: The kind of examination made of the work's condition (e.g., examination, raking light, autoradiography, X-ray spectroscopy).

14.3. EXAMINATION AGENT
Definition: The identification of the person who performed the examination, including his or her name, role or title, and institutional affiliation (e.g., Martin, Simon (Conservation Scientist, National Gallery of Art, Washington, DC); Fra Pamarancio (clerk, Santa Maria Novella, Florence, Italy)).

14.4. EXAMINATION DATE
Definition: A description of the date or range of dates when an examination took place, or when a work was known to have been in a particular condition (e.g., December 12, 1991; early 17th century).

14.4.1. EARLIEST DATE
Definition: The earliest date when the examination took place (e.g., 1991, 1600).

14.4.2. LATEST DATE
Definition: The latest date when the examination took place (e.g., 1991, 1630).

14.5. EXAMINATION PLACE
Definition: The location, studio, or laboratory where the examination of the condition of a work took place (e.g., Conservation Analytical Laboratory (Smithsonian Institution, Washington, DC)).

14.6. REMARKS
Definition: Additional notes or comments pertinent to the information in this category.

14.7. CITATIONS
Definition: References to the sources of information about the condition or examination of a work, including published and unpublished material.

14.7.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.




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15. CONSERVATION/TREATMENT HISTORY
Definition: Procedures or actions that a work has undergone to repair, conserve, or stabilize it.

15.1. CONSERVATION/TREATMENT DESCRIPTION
Definition: Prose description of procedures a work has undergone to repair, conserve, or stabilize it (e.g., ...Deposits of mud and oil were removed, along with nineteenth-century repaint in 1968; blistered sections of original surface were reattached; cleaned with abrasives and restored).

15.2. TREATMENT TYPE
Definition: The name of the conservation treatment or technical/scientific restoration procedure performed on the work (e.g., cleaning, stabilizing, mounting, restoration).

15.3. TREATMENT AGENT
Definition: The identification of the person who performed a specific conservation procedure, including his or her name, role or title, and institutional affiliation (e.g., Dini, Dino (conservator, Soprintendenza dei Beni Artistici e Storici di Toscana, Florence, Italy); unknown restorer).

15.4. TREATMENT DATE
Definition: A description of the date or range of dates when a particular procedure or treatment was performed (e.g., 1968-1969, before 1592).

15.4.1. EARLIEST DATE
Definition: The earliest date when the procedure or treatment took place (e.g., 1968, 1550).

15.4.1. LATEST DATE
Definition: The latest date when the procedure or treatment took place (e.g., 1969, 1592).

15.5. TREATMENT PLACE
Definition: The location, studio, or laboratory where the procedure or treatment was performed (e.g., National Gallery of Canada (Ottawa, Ontario, Canada); Santa Croce (Florence, Italy)).

15.6. REMARKS
Definition: Additional notes or comments pertinent to the information in this category.

15.7. CITATIONS
Definition: Reference to sources that document the work's treatment, including published, unpublished, and visual material.

15.7.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.




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16. SUBJECT MATTER
Definition: The subject matter of a work of art (sometimes referred to as its content) is the narrative, iconographic, or non-objective meaning conveyed by an abstract or figurative composition. It is what is depicted in and by a work of art. It also covers the function of an object or architecture that otherwise has no narrative content.

16.1. SUBJECT DISPLAY
Definition: A description of the subjects depicted in, on, or by the work (e.g., Madonna and Child in an enclosed garden, with a landscape in the distance).

16.2. GENERAL SUBJECT TERMS
Definition: Indexing terms that characterize in general terms what the work depicts or what is depicted in it. This subject analysis is the minimum required. It is recommended to also list specific subjects, if possible (e.g., still life, landscape, nonrepresentational work).

16.2.1. GENERAL SUBJECT TYPE
Definition: A classification of the level of subject description indicated by the indexing terms, for use if necessary to distinguish between what a work is "of" and what it is "about" (e.g., description, identification, interpretation).

16.2.2. GENERAL SUBJECT EXTENT
Definition: When there are multiple subjects, a term indicating the part of the work to which these subject terms apply (e.g, recto, verso, side A, side B, main panel, predella).

16.3. SPECIFIC SUBJECT TERMS
Definition: Indexing terms that characterize what the work depicts or what is depicted in it, including generic terms and proper names. These terms are more specific than the general subjects discussed above. They are drawn from several controlled sources (e.g., Madonna and Child, pear, book of hours, Springfield (Massachusetts, USA), George Washington).

16.3.1. SPECIFIC SUBJECT INDEXING TYPE
Definition: A classification of the level of subject description indicated by the indexing terms, for use if necessary to distinguish between what a work is "of" and what it is "about" (e.g., description, identification, interpretation).

16.3.2. SPECIFIC SUBJECT EXTENT
Definition: When there are multiple subjects, a term indicating the part of the work to which these subject terms apply (e.g, recto, verso, side A, side B, main panel, predella).

16.4. OUTSIDE ICONOGRAPHY TERMS
Definition: Terms for subjects taken from some outside source not included in the controlled authorities linked to the work record (e.g., (story of) Hercules (Heracles)).

16.4.1. OUTSIDE ICONOGRAPHY CODE
Definition: An indication of the code or unique identifier for the subject in the cited iconographical source (e.g., sh 85060359; 94L).

16.4.2. OUTSIDE ICONOGRAPHY SOURCE
Definition: An indication of the published work that provided the term used to index the depicted subject (e.g., Waal, ICONCLASS (1975)).

16.5. SUBJECT INTERPRETIVE HISTORY
Definition: The interpretive history or iconology of this work in its place in the history of the meaning of this subject. Studies in iconology trace the developments and changes of meaning of an iconographical subject over long periods of time and often in more than one society (e.g., The references to Christ's Passion in depictions of the Madonna and Child have roots in Early Christian art as seen in this work).

16.6. REMARKS
Definition: Additional notes or comments pertinent to the information in this category.

16.7. CITATIONS
Definition: References to bibliographic sources, unpublished documents, or personal opinions that provided the basis for the information recorded in Subject Matter - Interpretive History.

16.7.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.




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17. CONTEXT
Definition: Political, social, economic, or religious events or movements associated with the work of art or architecture at its creation and over time.\xA0 This category is also used to record the placement of a work in a particular position within an architectural context or the excavation of a work at a particular site.

17.1. HISTORICAL/CULTURAL EVENTS
Definition: A description of the political, social, economic, or religious events or circumstances associated with the work over time (e.g., Design was made for the International Architectural Competition for the Opera House in Sydney, Australia. ).

17.1.1. EVENT TYPE
Definition: Generic term characterizing the type of event associated with the work, excluding creation and other events and activities recorded in other subcategories (e.g., coronation, funeral, competition).

17.1.2. EVENT IDENTIFICATION
Definition: An identification of the event or situation involving the work of art or architecture (e.g., French Revolution, Coronation of Richard II of England, World's Columbian Exposition).

17.1.3. EVENT DATE
Definition: A description of the year or span of time during which the work was associated with the event or situation (e.g., 1789-1792, 1377 BCE, from ca. 1893).

17.1.3.1. EARLIEST DATE
Definition: The earliest possible date when the work was associated with the event or situation (e.g., 1789, -1377).

17.1.3.2. LATEST DATE
Definition: The latest possible date when the work was associated with the event or situation (e.g., 1792, -1377).

17.1.4. EVENT PLACE
Definition: The geographic location where a work of art was associated with a particular event or situation (e.g., France, Westminster Abbey (London, England), Chicago (Illinois, United States)).

17.1.5. EVENT AGENT
Definition: An individual or group associated with the work in a given context (e.g., Comte d\x92Angiviller, Richard II, Works Progress Administration).

17.1.5.1. AGENT ROLE
Definition: The role or activity performed by the person or corporate body in the context of the work in a particular event or situation (e.g., dedicatee).

17.1.6. CONTEXTUAL COST OR VALUE
Definition: The monetary value associated with a work in a specific historical or cultural context (e.g., appraised at \xA3100,000 at Sotheby\x92s in 1946).

17.2. ARCHITECTURAL CONTEXT
Definition: The relationship between a work and a particular environment, built work, or open space (e.g., The Medusa once stood at the apex of the west pediment of the Temple of Artemis, Corfu. The two crouching lions were positioned to either side.)

17.2.1. BUILDING/SITE CONTEXT
Definition: The specific built work or site within which the work of art or architecture was incorporated or displayed (e.g., Tornabuoni Chapel (Santa Maria Novella, Florence, Italy, 1470)).

17.2.2. PART/PLACEMENT CONTEXT
Definition: A term referring to the particular location of a work of art or architectural element within a particular building or site, including its relative position in relation to the viewer and to other elements of the building or site (e.g., west pediment, high altar, left of doorway, eye level).

17.2.3. ARCHITECTURAL CONTEXT DATE
Definition: A description of the date or range of dates when a work figured in a particular architectural context (e.g., ca. 600-580 BCE, from ca. 1320, 17th century).

17.2.3.1. EARLIEST DATE
Definition: The earliest possible date during which the work figured in a particular architectural context (e.g., -610, 1315).

17.2.3.2. LATEST DATE
Definition: The latest possible date during which the work figured in a particular architectural context (e.g., -580, 1500).

17.3. ARCHAEOLOGICAL CONTEXT
Definition: A description of the circumstances in which a work of art or architecture was excavated or discovered (e.g., Found at Tivoli in 1790 or 1791 in the ruins of the villa of the emperor Hadrian. ).

17.3.1. DISCOVERY/EXCAVATION PLACE
Definition: The geographic location where the work was excavated or discovered, including an identification of the site or plot, if known (e.g., Villa of the Mysteries (Pompeii, Napoli province, Campania, Italy)).

17.3.2. EXCAVATION SITE SECTOR
Definition: The name, number, or other identifier assigned to the site where the work was excavated, and the square or other subdivision of the site where a work was excavated (e.g., trench A-66, #125).

17.3.3. EXCAVATOR
Definition: The name of the person or corporate body that excavated the work (e.g., Zahi Hawass (Egyptian archaeologist, born 1947)).

17.3.4. DISCOVERY/EXCAVATION DATE
Definition: A description of the date or range of dates when the work was discovered or excavated (19th century, 1993).

17.3.4.1. EARLIEST DATE
Definition: The earliest possible date when the work was discovered or excavated (e.g., -1300, -299, 1292).

17.3.4.2. LATEST DATE
Definition: The latest possible date when the work was discovered or excavated (e.g., -900, -200, 1190).

17.4. HISTORICAL LOCATION CONTEXT
Definition: A description of an historical context for the work that is not recorded in another Place or Location subcategory in the record (e.g., The missal was probably copied while in Flanders in 1412.).

17.4.1. HISTORICAL LOCATION PLACE
Definition: A location that provides historical context for the work but is not recorded in another Place or Location subcategory in the record (e.g., Flanders; Alfdanga (Dhaka, Bangladesh)).

17.4.2. HISTORICAL LOCATION DATE
Definition: A description of the date or range of dates when the work was associated with the historical location (2001-2002, 23 October 1876).

17.4.2.1. EARLIEST DATE
Definition: The earliest possible date when the work was associated with the historical location (e.g., 2001, 1876-10-23).

17.4.2.2. LATEST DATE
Definition: The latest possible date when the work was associated with the historical location (e.g., 2002, 1876-10-23).

17.5. REMARKS
Definition: Additional notes or comments pertinent to the information in this category.

17.6. CITATIONS
Definition: A reference to a published or unpublished source that provided the basis for the information in this category.

17.6.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.




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18. DESCRIPTIVE NOTE
Definition: A textual description of the object/work, including a discussion of issues related to it.

18.1. DESCRIPTIVE NOTE TEXT
Definition: A narrative text or prose description and discussion of the work. Important information in this note should be indexed in other appropriate categories (e.g., "The Adoration of the Magi" in Siena is a very high-quality painting, produced by the shop but executed primarily by Bartolo di Fredi himself. It illustrates the artist's late stylistic concerns and was extremely influential in Siena and elsewhere. Although it is unknown where the altarpiece originally stood, the quality of materials, large size, and obvious influence betray an expensive commission and prominent location, possibly in the cathedral of Siena).

18.2. REMARKS
Definition: Additional comments pertinent to the information recorded in the Descriptive Note - Text.

18.3. CITATIONS
Definition: Identification of the sources used for information recorded in Descriptive Note - Text.

18.3.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.




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19. CRITICAL RESPONSES
Definition: Critical opinions of a specific work by artists, architects, art historians, art critics, art dealers, sellers and buyers, public officials, and the general public.

19.1. CRITICAL COMMENT
Definition: A quotation or paraphrase of an opinion expressed about a particular work (e.g., No defense, can, however, be offered for the choice of features in the left-hand figure of Mr. Millais' Dove Returning to the Ark. I cannot understand how a painter so sensible of the utmost refinement of beauty in other objects should deliberately choose for his model a type so far inferior to that of average humanity, and unredeemed by any expression save that of dull self-complacency)[3]

19.2. COMMENT DOCUMENT TYPE
Definition: The kind of document that contains the opinion of a work (e.g., criticism, biography, newspaper article).

19.3. COMMENT AUTHOR
Definition: The name of the person who made the comment about a work (e.g., John Ruskin, Giorgio Vasari, Peter Francis).

19.4. COMMENT DATE
Definition: A description of the date on which a particular author, artist, or critic made a comment about a work (e.g., 1870, probably 1560s, 11 April 1965).

19.4.1. EARLIEST DATE
Definition: The earliest possible date when the critical response was made (e.g., 1870, 1560, 1965-04-11).

19.4.2. LATEST DATE
Definition: The latest possible date when the critical response was made (e.g., 1870, 1569, 1965-04-11).

19.5. COMMENT CIRCUMSTANCES
Definition: A description of the historical context and circumstances in which an opinion was offered or written (e.g., during lecture series at Oxford; in review of exhibition at Giles Studios).

19.6. REMARKS
Definition: Additional notes or comments pertinent to the information in this category.

19.7. CITATIONS
Definition: Reference to a published or unpublished source for the information in Critical Responses.

19.7.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.




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20. RELATED WORKS
Definition: Works of art or architecture related to the work being described, and a description of the relationship between the works.

20.1. RELATED WORK LABEL/IDENTIFICATION
Definition: A brief description and credit line that identifies the related work and distinguishes it from similar works (e.g., Ruskin Hours; prayer book; unknown French; ca. 1300; J. Paul Getty Museum (Los Angeles, California, United States); MS. LUDWIG IX 3)).

20.1.1. WORK RELATIONSHIP TYPE
Definition: The kind of relationship between the work being described and another work (e.g., study for, preparatory for, part of).

20.1.2. WORK RELATIONSHIP DATE
Definition: A description of the date or range of dates associated with the relationship between the work being cataloged and the related work (e.g., ca. 1425-1623).

20.1.2.1. EARLIEST DATE
Definition: The earliest date when the relationship could have been in place (e.g., 1420, -900).

20.1.2.2. LATEST DATE
Definition: The latest date when the relationship could have been in place (e.g., 1463, 9999).

20.2. WORK BROADER CONTEXT
Definition: An identification of the broader contexts for the work or group or collection of works, relevant only if the work is part of a group, collection, set, or series. Ideally this is a hierarchical link (e.g., Cities and sites cartes-de-visite collection; collection; 1854-ca. 1905; Research Library, Getty Research Institute, Special Collections (Los Angeles, California, United States); no.ZCDV 2).

20.2.1. HISTORICAL FLAG
Definition: An indication of whether the broader context is historical or current (e.g., historical, current).

20.2.2. BROADER CONTEXT DATE
Definition: The date or range of dates associated with the hierarchical relationship between the work being cataloged and the related work (e.g., 11th century through 16th century).

20.2.2.1. EARLIEST DATE
Definition: The earliest date when the relationship could have been in place (e.g., 1000,-900).

20.2.2.2. EARLIEST DATE
Definition: The latest date when the relationship could have been in place (e.g., 1599, 9999).

20.2.3. HIERARCHICAL RELATIONSHIP TYPE
Definition: Indicates the type of relationship between a hierarchical parent and its child, expressed in the jargon of controlled vocabulary standards (e.g., whole/part (partitive), as when a drawing is part of an album).

20.3. RELATIONSHIP NUMBER
Definition: The alphanumeric indicator or phrase that qualifies the relationship between related works (e.g., folio 34, verso; page iv; sequence A, scene 45).

20.4. REMARKS
Definition: Additional notes or comments pertinent to the information in this category.

20.5. CITATIONS
Definition: Reference to the publication, document, or person that provided information about the relationship between the related object and the work being described.

20.5.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.




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21. CURRENT LOCATION
Definition: Identification of the repository that currently houses the work of art, and the geographic location of the work of art or architecture.

21.1. CURRENT LOCATION DESCRIPTION
Definition: The name of the repository that currently houses the work or the geographic location of a built work. If the work is lost, stolen, or destroyed, this subcategory identifies the last known repository or geographic location, and states that the work has been lost, stolen, or destroyed, or that the current repository is unknown (e.g., location unknown, formerly Dan Fellows Platt Collection).

21.2. REPOSITORY/GEOGRAPHIC LOCATION
Definition: An identification or link to a repository (corporate body) or geographic place where the work is currently or was formerly located. An identification of the current location, either repository or geographic location, is required. (e.g., repository (corporate body): Graphische Sammlung Albertina (Vienna, Austria); geographic location: Tokyo (Japan)).

21.2.1. CURRENT FLAG
Definition: An indication of whether the Repository or Geographic Location is current or another type of location. The current location is required (e.g., current, other).

21.2.2. LOCATION TYPE
Definition: For locations other than current locations, an indication of the significance of this location as related to the work. Use this subcategory to note lost or destroyed works (e.g., former, original, creation, discovery, lost, destroyed, not applicable.).

21.2.3. REPOSITORY NUMBERS
Definition: Any unique identifiers assigned to a work by the current or previous repository (e.g., H1/503/1913,1967.776).

21.2.3.1. NUMBER TYPE
Definition: The type of unique identifier assigned to a work by the current or last known repository (e.g., accession number, shelf number).

21.2.4. GALLERY/SPECIFIC LOCATION
Definition: The particular location of the work in a repository or the street address of a built work (e.g., Gallery 223 Asian Art, 234 Washington Street).

21.2.5. COORDINATES
Definition: For built works or monumental works, the geographic coordinates of the work indicating the point on the globe where the work is located, expressed in degrees/minutes/seconds or decimal fractions of degrees (e.g., 41.0085° N, 28.9799° E).

21.2.6. CREDIT LINE
Definition: A brief statement indicating how the work came into the current collection or how it came to be on view at the repository (e.g., Bashford Dean Memorial Collection, Gift of Edward S. Harkness, 1929).

21.3. OBJECT/WORK LABEL/IDENTIFICATION
Definition: A brief description and credit line that identifies the work and distinguishes it from similar works (e.g., Vincent van Gogh (Dutch, 1853-1890); Cypresses; 1889; oil on canvas; 93.4 x 74 cm (36 3/4 x 29 1/8 inches); Metropolitan Museum of Art (New York, New York, United States); Rogers Fund, 1949; 49.30.).

21.4. REMARKS
Definition: Additional notes or comments pertinent to the information in this category.

21.5. CITATIONS
Definition: Identification of the sources for the information on the current location of the work of art.

21.5.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.




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22. COPYRIGHT/RESTRICTIONS
Definition: An identification of the individual or group that holds the rights to use, exhibit, or reproduce a work along with an indication of any existing restrictions on its reproduction, exhibition, or use.

22.1. COPYRIGHT STATEMENT
Definition: A formal statement of the copyright of a work, and/or any restrictions placed upon it (e.g., Copyright © 1957 Richard Avedon Inc. All rights reserved.;
© 1981 Arizona Board of Regents, Center for Creative Photography
).

22.2. COPYRIGHT HOLDER NAME
Definition: The name of the individual or group that holds the copyright to the work (e.g., Warhol Foundation, Museum of Modern Art).

22.3. COPYRIGHT PLACE
Definition: The place where the individual or group that holds the copyright or placed the restrictions on a work resides or is active (e.g., New York (New York, United States); Tokyo (Kanto region, Japan)).

22.4. COPYRIGHT DATE
Definition: A description of the date or range of dates when the copyright to a work is held by a particular individual or group (e.g., 1918-1968; until1 January 2000).

22.4.1. EARLIEST DATE
Definition: The earliest possible date when the copyright was held by a particular individual or group (e.g., 1918, 1900-01-01).

22.4.2. LATEST DATE
Definition: The latest possible date when the copyright was held by a particular individual or group (e.g., 1968, 2000-01-01).

22.5. REMARKS
Definition: Additional notes or comments pertinent to the information in this category.

22.6. CITATIONS
Definition
: A reference to a bibliographic source or unpublished document where information about the copyright or restrictions upon a work was found.

22.6.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.




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23. OWNERSHIP/COLLECTING HISTORY
Definition: The provenance or history of the owners of a work of art, architecture, or group from its creation to the present. This includes the means by which a work passed from one owner to the next, an identification of any public sales involving the work or the names of any agents who aided the transfer of ownership, and the names of any dealers who handled the work or included it in their inventories. If a work has been lost, stolen, or destroyed, or has otherwise vanished from public view, this fact should also be indicated here.

23.1. PROVENANCE DESCRIPTION
Definition: The prose description of the provenance or history of the owners or others in possession of a work of art or architecture, or group of works (e.g., before 1835 Sant'Agostino (San Gimignano, Siena province); before 1846 Cardinal Fesch Collection; then to Campana Collection; since 1863 Musée du Louvre (Paris, France)).[4]

23.2. TRANSFER MODE
Definition: The means by which a work entered the collection of a particular individual or corporate body (e.g., bequest, gift, purchase).

23.3. COST OR VALUE
Definition: The monetary value of a work in a specific currency at the time of transfer of ownership. This can be either a purchase price or an evaluation (e.g., $50,000, around \xA31500).

23.4. LEGAL STATUS
Definition: The legal status of the work (e.g., public property, scheduled property, national treasure).

23.5. OWNER/AGENT
Definition: The name of an individual or corporate body (institution, agency, or group) that owned or was in possession of the work of art or architecture, or served as an agent or intermediary in its transfer from one owner to another (e.g., Paul Mellon; National Gallery of Art (Washington, DC); private collection).

23.5.1. OWNER/AGENT ROLE
Definition: The role played by an individual or corporate body with regard to the ownership, possession, or transfer of ownership of a work (e.g., owner, dealer, auction house, agent).

23.6. OWNERSHIP PLACE
Definition: The place where the work was housed while in the possession of a particular owner (e.g., Monticello (Albemarle county, Virginia, United States); possibly Germany or Austria).

23.7. OWNERSHIP DATE
Definition: The period of time during which the work belonged to or was in the possession of a particular owner or agent (e.g., 1940-1949, 14th-18th centuries).

23.7.1. EARLIEST DATE
Definition: The earliest possible date when the work belonged to or was in the possession of a particular owner or agent (e.g., 1940, 1300).

23.7.2. LATEST DATE
Definition: The latest possible date when the work belonged to or was in the possession of a particular owner or agent. (e.g., 1949, 1799).

23.8. OWNER'S NUMBERS
Definition: Any numbers assigned to a work by a specific owner or by an agent in its transfer of ownership (e.g., DR1989.0001, item 174).

23.8.1. NUMBER TYPE
Definition: The type of number assigned to a work by a specific owner or by an agent in its transfer of ownership (e.g., accession number).

23.9. OWNER'S CREDIT LINE
Definition: A formal public statement about the ownership, transfer of ownership, acquisition, source, or sponsorship of the acquisition of a work, suitable for use in a display label or publication (e.g., Samuel H. Kress Collection, Benjamin Bequest).

23.10. REMARKS
Definition: Additional notes or comments pertinent to the information in this category.

23.11. CITATIONS
Definition: A reference to a bibliographic source, unpublished document, or verbal opinion from which the association of the owner's name with the work is drawn, or that sheds light on any other aspect of ownership.

23.11.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.




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24. EXHIBITION/LOAN HISTORY
Definition: A historical record of the public display of a work, including its installation in a gallery, inclusion in a special or online exhibition, and any loan during which the work was on public view, even if not a part of a formal exhibition.

24.1. EXHIBITION DESCRIPTION
Definition: A description including the title or name of the exhibition, its location, and other pertinent information (e.g., Michelangelo: Draftsman/Architect. National Gallery of Art (Washington, DC, United States). 9 October-11 December 1988. Organized by the National Gallery with Casa Buonarroti in Florence, the Royal Library, Windsor Castle, and the Olivetti Company, Milan. A larger version was shown at the Musée du Louvre. The exhibition was coordinated at the National Gallery by David A. Brown. Gaillard Ravenel and Mark Leithauser designed the exhibition and Gordon Anson designed the lighting. Supported by an indemnity from the Federal Council on the Arts and the Humanities.).

24.2. EXHIBITION TITLE OR NAME
Definition: The title or name of the exhibition as formulated by the organizing institution (e.g., Michelangelo: Draftsman/Architect, Internationale Bauausstellung Berlin 1987).

24.3. EXHIBITION TYPE
Definition: An indication of the type of exhibition or loan (e.g., exhibition, online exhibition, loan).


24.4. EXHIBITION CURATOR
Definition: The name or names of those responsible for the intellectual content of the exhibition, including the selection of works and their interpretation (e.g., Michael Hirst, Diane DeGrazia).

24.5. EXHIBITION ORGANIZER
Definition: The name and location of the agency responsible for the exhibition or loan (e.g., National Gallery of Art (Washington, DC, United States), Deutsches Archikturmuseum (Frankfurt am Main, Germany)).

24.6. EXHIBITION SPONSOR
Definition: The name of any individual, corporation, foundation, or funding body that provided financial assistance to an exhibition or loan (e.g., Federal Council on the Arts and Humanities, The Ford Foundation).

24.7. EXHIBITION VENUE
Definition: A display of the names, locations, and dates where the exhibition or work was on public view (e.g., Los Angeles County Museum of Art, 30 September-23 November 1975; St. Louis Art Museum, 16 March-9 May 1976; Elvehjem Art Center, 8 June-1 August 1976).

24.7.1. VENUE NAME/PLACE
Definition: The name of the institution, gallery, other facility, and/or the geographic location where an exhibition took place (e.g., National Museum of American Art, Smithsonian Institution (Washington, DC, United States)).

24.7.2. VENUE DATE
Definition: A description of the date or range of dates when the work was on exhibition at a particular venue (e.g., 9 October - 11 December 1988, 1801-1812).

24.7.2.1. EARLIEST DATE
Definition: The earliest possible date when the work was exhibited at this venue (e.g., 1988-10-09, 1801).

24.7.2.2. LATEST DATE
Definition: The latest possible date when the work was exhibited at this venue (e.g., 1988-12-11, 1812).

24.8. EXHIBITION OBJECT NUMBER
Definition: The number assigned to a work within the context of an exhibition or loan (e.g., item 174, plate 23).

24.8.1. NUMBER TYPE
Definition: The type of number assigned to a work in a specific exhibition or loan (e.g., accession number, catalog number).

24.9. EXHIBITION OBJECT/WORK LABEL/IDENTIFICATION
Definition: A display identifying the work on exhibition, distinguishing it from similar works (e.g., Pendant Mask: Iyoba; mask; unknown Nigerian; 16th century; Metropolitan Museum (New York, New York, United States); 1978.412.323).

24.10. REMARKS
Definition: Additional notes or comments pertinent to the information in this category

24.11. CITATIONS
Definition: All references to bibliographic sources, personal opinions, or unpublished documents that provide the basis for the information recorded in Exhibition/Loan History..

24.11.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.



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25. CATALOGING HISTORY
Definition: Documentation of the creation and modification of the description of a work, including who made the description and when, along with any relevant notes. This category also describes any subsequent revisions made by the author or any other person.

25.1. CATALOGING INSTITUTION
Definition: The institution with which the individual who wrote or revised the description of a work is affiliated ( e.g., National Gallery (London, England), Kloster Andechs (Bavaria, Germany)).

25.2. CATALOGER NAME
Definition: The name of the individual who wrote, recorded, or revised information about a work (e.g., Joey Gatta, probably Louis Katerman).

25.3. CATALOGER ACTION
Definition: The action performed by the individual when creating or revising the record (e.g., created, revised, approved, published).

25.4. AREA OF RECORD AFFECTED
Definition: The area or fields of the record that were affected by the cataloger's Action (e.g., title, subject, creator).

25.5. CATALOGING DATE
Definition: The date or date and time when an Action was done (e.g., 30 May1998, 9:15 AM; ca. 1675).

25.5.1. EARLIEST DATE
Definition: The earliest possible date when the Action was done (e.g., 1998-05-30 09:15:00, 1665).

25.5.2. LATEST DATE
Definition: The latest possible date when the Action took place (e.g., 1998-05-30 09:15:00, 1685).

25.6. REMARKS
Definition: Any notes or comments about the process of cataloging the work, or of creating or modifying the description of it.

25.7. OBJECT/WORK RECORD ID
Definition: A number used to uniquely identify the Object/Work record to the computer system (e.g., 1000000000123).




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26. RELATED VISUAL DOCUMENTATION
Definition: The identification of images that depict the work of art or architecture. Also includes subcategories for an image authority.

[references to Object/Work]
26.1. IMAGE REFERENCES
Definition:
An identification of the images that depict the work being cataloged (e.g., Grandes Chroniques de France, Jean Fouquet; color slide; 1999; Ansichten und Porträts, Bildarchive Foto Marburg (Marburg, Germany); 00075568,T:0012).

26.1.1. IMAGE TO WORK RELATIONSHIP TYPE
Definition:
The relationship of the image to the work it depicts (e.g., conservation image, documentary image).

[subcategories for an Image Authority begin here]
26.2. IMAGE LABEL/IDENTIFICATION
Definition: A brief description that identifies the image and distinguishes it from similar images (e.g., Grandes Chroniques de France, Jean Fouquet; color slide; 1999; Ansichten und Porträts, Bildarchive Foto Marburg (Marburg, Germany); 00075568,T:0012).

26.2.1 IMAGE CATALOG LEVEL
Definition
: An indication of the level of cataloging represented by the image record, based on the physical form or intellectual content of the images (e.g., item, collection, group).

26.2.2. IMAGE TYPE
Definition
: The generic identification of the medium or type of image (e.g., photograph, slide, digital image).

26.2.3. IMAGE TITLE/NAME
Definition
: A title, name, or appellation applied to the image or collection of images (e.g., Felbermeyer Photographs of Antiquities and Art in Italy).

26.2.3.1 IMAGE TITLE TYPE
Definition: The kind of title or name assigned to the image or collection of images (e.g., descriptive, repository, published).

26.2.4. IMAGE MEASUREMENTS
Definition: The applicable measurements of the image, including dimensions and format (e.g., dimensions: 8 x 10 inches, 35mm, 60 minutes, 656K bytes).

26.2.4.1. DIMENSIONS TYPE
Definition: The kind of dimension taken of the image (e.g., height, width).

26.2.4.2. DIMENSIONS VALUE
Definition: The numerical value of the dimension taken of the image (e.g., 8, 10, 35, 60).

26.2.4.3. DIMENSIONS UNIT
Definition: The unit of measurement applicable to the measurements of the image (e.g., millimeters, inches, minutes).

26.2.5. IMAGE FORMAT
Definition: The configuration, proportion, size, or other format designation of the image (e.g., Beta, JPEG, TIF).

26.2.6. IMAGE DATE
Definition: A description of the date or range of dates when the image was created or produced (e.g., 1997, October 1980, before 1944, ca. 1895-1900, 1945-1949 (bulk dates)).

26.2.6.3. EARLIEST DATE
Definition: The earliest possible date when the image was created or produced (e.g., 1977, 1980-10-01, 1920, 1885).

26.2.6.2. LATEST DATE
Definition: The latest possible date when the image was created or produced (e.g., 1977, 1980-10-31, 1944, 1900).

26.2.7. IMAGE COLOR
Definition: The characterization of the chromatic qualities of the image (e.g., black-and-white, color, sepia, monochrome).

26.2.8. WORKS DEPICTED
Definition: An identification of the Object/Works that are depicted in the image or group of images (e.g., Great Sphinx; colossus; unknown Egyptian; Fourth Dynasty, reign of King Khafre (ca. 2575-ca. 2465 BCE); Giza (Egypt)).


26.2.9. IMAGE VIEW DESCRIPTION
Definition: A description of the context (lighting, time of day) and/or aspect (position, angle, range, orientation, extent, or portion) of the work as depicted in the image (e.g., profile view, detail of Joachim, detail of surface in raking light, view from below in late afternoon sunlight).

26.2.9.1. VIEW TYPE
Definition: Terms that characterize the view in terms of vantage point, perspective, or lighting effects (e.g., raking light, sunset, detail, interior, bird's-eye view, profile).

26.2.9.2. VIEW SUBJECT
Definition: A description of the subject matter of the work as it is depicted in a specific view (e.g., Great Sphinx with the Great Pyramid in the background).

26.2.9.2.1. VIEW SUBJECT INDEXING TERMS
Definition: Terms or phrases that index the subject matter of the work as it is depicted in a specific view (e.g., apple, lilies, Allan Pinkerton (American Secret Service agent, detective, 1819-1884), Kilimanjaro (Tanzania) ).

26.2.9.3. VIEW DATE
Definition: A description of the date or range of dates associated with the particular view captured in the image, which is not necessarily the same as the date of the surrogate image (e.g., 1935, December 1950, ca. 1975).

26.2.9.3.1. EARLIEST DATE
Definition: The earliest possible date when the view was captured (e.g., 1935, 1950-12-01, 1970).

26.2.9.3.2. LATEST DATE
Definition: The latest possible date when the view was captured (e.g., 1935, 1950-12-31, 1980).

26.2.10. IMAGE MAKER/AGENT
Definition: The name and biography or location of an individual or corporate body that played a role in the creation of the image or images (e.g., Hutzel, Max (German photographer, born 1913)).

26.2.10.1. IMAGE MAKER ROLE
Definition: The role or activity performed by the maker or other agent in the conception, design, or production of the image or images (e.g., photographer, photographic studio, collector, compiler).


26.2.10.2. IMAGE MAKER EXTENT
Definition: The part or stage in the process of the creation or production of an image contributed by a particular maker or agent (e.g., original negative, core collection).


26.2.11. IMAGE REPOSITORY
Definition: The name and location of the agency, individual, or other repository that has physical control of the image (e.g., Bildarchiv Foto Marburg (Marburg, Germany)).

26.2.11.1. IMAGE REPOSITORY NUMBERS
Definition: The unique number(s), codes, or other identification assigned to the image by the repository (e.g., no. 095, Fir-890-781).

26.2.11.1.1. NUMBER TYPE
Definition: The type of number, code, or other identification assigned to the image by the repository (e.g., accession number).

26.2.12. IMAGE COPYRIGHT/RESTRICTIONS
Definition: Copyright statement naming the copyright holder by name, location, and date of copyright, and a summary of any restrictions on the use or dissemination of the image (e.g., Copyright © 2006 Fratelli Alinari, \xA9 1992 Museum of Fine Arts, Boston).

26.2.12.1. IMAGE COPYRIGHT HOLDER
Definition: The identification of the institution, agency, or individual that owns or otherwise has legal rights to the image (e.g., Fratelli Alinari (Florence, Italy)).

26.2.12.1.1. IMAGE COPYRIGHT HOLDER'S NUMBERS
Definition: The unique number(s), codes, or other identification assigned to the image by the rights holder, including accession number, call number, and bar code (e.g., A4S36.2, GR/20.tif).

26.2.12.1.1.1. NUMBER TYPE
Definition: The type of number assigned to a work by assigned to the image by the rights holder (e.g., collection number).

26.2.12.2. IMAGE COPYRIGHT DATE
Definition: A description of the date or range of dates when the copyright to an image or images is held by a particular individual or group (e.g., 1918-1968, until 1 January 2030).

26.2.12.2.1. EARLIEST DATE
Definition: The earliest possible date when the copyright was held by a particular individual or group (e.g., 1918, 2001-01-01).

26.2.12.2.2. LATEST DATE
Definition: The earliest possible date when the copyright was held by a particular individual or group (e.g., 1968, 2030-01-01).

26.2.13. IMAGE SOURCE
Definition: Identification of the agency, individual, or repository from which the image, images, or other visual resource was obtained. It may also refer to a published source, which is cited in CITATIONS (e.g., Scala (Florence, Italy), published work).

26.2.13.1. IMAGE SOURCE NUMBER
Definition: A number used to uniquely identify the source, linked it to the Citations Authority record.

26.2.13.1.1. NUMBER TYPE
Definition: The type of number assigned to an image within an authoritative textual reference.

26.2.14. RELATED IMAGE
Definition: An identification of the related image that will be meaningful to end users (e.g., Felbermeyer Photographs of Antiquities and Art in Italy; photographs; ca. 1929-1986; Special Collections, Getty Research Institute (Los Angeles, California, United States)).

26.2.14.1. IMAGE RELATIONSHIP TYPE
Definition: A term describing the nature of the relationship between the image or images at hand and the related image or images (e.g., copy of, original, negative for).

26.2.14.2. IMAGE RELATIONSHIP NUMBER
Definition: The alphanumeric indicator or phrase that qualifies the relationship between related images (e.g., item 344, box 87).

26.2.14.3. IMAGE RELATIONSHIP DATE
Definition: A description of the date or range of dates associated with the relationship between the image or images being cataloged and the related image or images (e.g., compiled 1876, assembled after 1945).

26.2.14.3.1. EARLIEST DATE
Definition: The earliest date when the relationship could have been in place (e.g., 1876, 1945-01-01).

26.2.14.3.2. LATEST DATE
Definition: The earliest date when the relationship could have been in place (e.g., 1876, 1972-12-31).

26.2.15. IMAGE BROADER CONTEXT
Definition: An identification of the broader contexts for the image or group or collection of images, relevant only if the image itself is part of a group, collection, set, or series of images. Ideally this is a hierarchical link (e.g., Jean Brown Papers; group; 1815-1995;  Special Collections, Getty Research Institute (Los Angeles, California, United States)).

26.2.16. REMARKS
Definition: Additional notes or comments pertinent to the information in this related textual reference.

26.2.17. CITATIONS
Definition: Reference to a published source from which the image or other information was taken.

26.2.17.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.

26.2.18. IMAGE AUTHORITY RECORD ID
Definition: A number used to uniquely identify the Image record to the computer system (e.g., 2000000000123).




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27. RELATED TEXTUAL REFERENCES
Definition: Citations to sources of textual information related to the work of art or architecture being described, including published bibliographic materials, Web sites, archival documents, unpublished manuscripts, and references to verbal opinions expressed by scholars or subject experts. Also includes subcategories for a citations authority.

[references to the Object/Work]
27.1. CITATIONS FOR SOURCES
Definition: The sources used for the Object/Work record in general (e.g., Bowie, Drawings of Hokusai (1964)).

27.1.1. PAGE
Definition: The page, volumes, plate numbers or other indications of where the work is discussed or illustrated in the textual reference (e.g., plate 12, 344 ff. 9-12, item 109).

27.1.2. WORK CITED OR ILLUSTRATED
Definition: An indication when the textual reference contains direct references to the work or illustrations of the work (e.g., cited, illustrated).

27.1.3. CITED OBJECT/WORK NUMBER
Definition: The number assigned to a work within an authoritative textual reference; restricted to numbers that function as a code to identify work in common scholarly usage (e.g., Bartsch 133).

27.1.3.1. NUMBER TYPE
Definition: The type of number assigned to a work within an authoritative textual reference (e.g., plate number).

[subcategories for a Citations Authority begin here]
27.2. SOURCE BRIEF CITATION
Definition: A brief reference to the source, for use in abbreviated displays (e.g., Millon, Baroque and Rococo Architecture (1961)).

27.2.1. SOURCE TYPE
Definition: The type of textual document (e.g., monograph, journal article, inventory).

27.2.2. SOURCE FULL CITATION
Definition: A full reference containing bibliographic information that uniquely and unambiguously identifies the textual reference (e.g., Millon, Henry A. Baroque and Rococo Architecture. New York: G. Braziller, 1961.).

27.2.2.1. SOURCE TITLE
Definition: The title of the textual reference (e.g., Baroque and Rococo Architecture ).

27.2.2.2. SOURCE BROADER TITLE
Definition: Title of the collection, series, or journal in which the textual reference named in the Title appears (e.g., Albert Haueisen, Festschrift zum achtzigsten Geburtstagt ).

27.2.2.3. SOURCE AUTHOR
Definition: The author of the textual reference (e.g., Millon, Henry A. ).

27.2.2.4. SOURCE EDITOR/COMPILER
Definition: The editor, compiler, or translator of the textual reference (e.g., Osborne, Harold).

27.2.2.5. SOURCE PUBLICATION PLACE
Definition: The place where the textual reference was published (e.g., New York (New York, United States)).

27.2.2.6. SOURCE PUBLISHER
Definition: The publisher of the textual reference (e.g., G. Braziller).

27.2.2.7. SOURCE PUBLICATION YEAR
Definition: The year when the textual reference was published (e.g., 1961 ).

27.2.2.8. SOURCE EDITION STATEMENT
Definition: An indication of the edition of the textual reference, if any (e.g., 2nd edition ).

27.2.3. REMARKS
Definition: Additional notes or comments pertinent to the textual reference.

27.2.4. CITATIONS AUTHORITY RECORD ID
Definition: A number used to uniquely identify the Citations Authority record to the computer system (e.g., 3000000000123).




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28. PERSON/CORPORATE BODY AUTHORITY
Definition: Information about artists, architects, and other individuals and corporate bodies responsible for the design and production of works of art and architecture. This authority may also contain information about patrons, repositories, and other people or corporate bodies important to the record for the work.

28.1. PERSON AUTHORITY RECORD TYPE
Definition: A term distinguishing records for persons from those for corporate bodies, which are groups of people, not necessarily legally incorporated (e.g., person, corporate body ).

28.2. PERSON NAME
Definition: Proper names, appellations, pseudonyms, nicknames, or other identifying phrases by which an individual, group of people, or corporate body is known (e.g., Wren, Christopher; Bartolo di Fredi; Michelangelo Buonarroti; Kicking Bear; Skidmore, Owings & Merrill; Master of Dido).

28.2.1. PREFERENCE
Definition: An indication of whether the name is the preferred name for the person or corporate body; the preferred name is generally the indexing form of the name that is most commonly found in scholarly literature (e.g., preferred, alternate).

28.2.2. NAME TYPE
Definition: An indication of the type of name, to be used if the authority is intended to be compliant with standards for thesaurus construction (e.g., descriptor, alternate descriptor).

28.2.3. NAME QUALIFIER
Definition:
Word or phrase used as necessary to provide clarification or disambiguation.

28.2.4. NAME LANGUAGE
Definition: An indication of the language of the name, particularly when the name is in a language other than the language of the catalog record (e.g., English, French, Italian).

28.2.5. HISTORICAL FLAG
Definition: Flag indicating the historical status of the name (e.g., current, historical).

28.2.6. DISPLAY NAME FLAG
Definition: Flag designating whether or not the name is to be used in natural order displays or in an alphabetical list (e.g., display, index).

28.2.7. OTHER NAME FLAGS
Definition: Flags designating an official name, pseudonym, and other special name designations for the person or corporate body (e.g., pseudonym, official name).

28.2.8. NAME SOURCE
Definition: A reference to a bibliographic source or unpublished document that provides the warrant for a particular name or appellation (e.g., Grove Dictionary of Art (1996)).

28.2.8.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the name was found (e.g., 54, 23 ff., 7:128).

28.2.9. NAME DATE
Definition: A description of the date on which a particular name was in use for the person or corporate body; to be used only when significant, not to simply record the dates of use of a name given at birth (e.g., married name, from 1903).

28.2.9.1. EARLIEST DATE
Definition: The earliest date on which a particular name was used (e.g., 1903).

28.2.9.2. LATEST DATE
Definition: The latest date on which a particular name was used, which is generally not the same as the death date for a person or date of dissolution of a corporate body (e.g., 9999).

28.3. DISPLAY BIOGRAPHY
Definition: A description of the individual's or corporate body's nationality, professional roles, and dates (e.g., English architect, 1632-1723; Sienese painter, active by 1353, died 1410 (1409 Sienese Style)).

28.4. BIRTH DATE
Definition: The date when the person was born, or when a corporate body came into existence. If only the date of first activity is known, or if the date of birth is uncertain or approximate, this is the earliest possible or estimated year when the artist was born or the corporate body came into existence (e.g., 1632, 1330).

28.5. DEATH DATE
Definition: The date when the person died, or when a corporate body ceased to exist. If only the date of last activity is known, or if the date of death is uncertain or approximate, this is the latest possible or estimated year when the artist died or the corporate body ceased to existd (e.g., 1723, 1410).

28.6. BIRTH PLACE
Definition: The geographic place where the person was born, or the location where the corporate body was established. For the headquarters or permanent location of the corporate body, use Event = location (e.g., East Knoyle (Wiltshire, England); Siena (Tuscany, Italy)).

28.7. DEATH PLACE
Definition: The geographic place where the person died, or the location where the corporate body last existed or was headquartered. For the headquarters or permanent location of the corporate body, use Event = location (e.g., Hampton Court (London, England); Siena (Tuscany, Italy)).

28.8. PERSON NATIONALITY/CULTURE/RACE
Definition: The national, geopolitical, cultural, or ethnic origins or affiliation of the person or corporate body (e.g., English, Sienese, Berber, African American).

28.8.1. PREFERENCE
Definition: An indication of whether the Nationality/Culture/Race is preferred or non preferred for this person or corporate body (e.g., preferred, non preferred).

28.8.2. NATIONALITY/ CULTURE TYPE
Definition: A more specific indication of the type of values recorded in Nationality/Culture/Race (e.g., nationality/citizenship, culture, race/ethnicity).

28.9. GENDER
Definition: The sex of the individual; generally not applicable to corporate bodies (e.g., male, female).

28.10. LIFE ROLES
Definition: The major professional roles played by the person throughout his or her lifetime, or the major roles that define the activities or purpose of the corporate body (e.g., architect, painter, sculptor, goldsmith, architectural firm).

28.10.1. PREFERENCE
Definition: An indication of whether the role is preferred or non preferred for the person or corporate body (e.g., preferred, non preferred).

28.10.2. ROLE DATE
Definition: A description of the date or range of dates when the role was relevant (e.g., from 1910).

28.10.2.1. EARLIEST DATE
Definition: The earliest date when the role was relevant (e.g., 1910).

28.10.2.2. LATEST DATE
Definition: The latest date when the role was relevant (e.g., 1943).

28.11. PERSON/CORPORATE BODY EVENT
Definition: Terminology referring to a critical event, activity, state or status, or situation in the person's life or the corporate body's history including active, baptism (e.g., when the Birth Date is unknown), participation in competitions, or location (i.e., flourished) of a corporate body. Events must be accompanied by a date or a geographic place (e.g., active, location, baptism).

28.11.1. EVENT DATE
Definition: A description of the date or range of dates when the event took place or the state, status, or situation was in effect (e.g., 1876-1879, from 1666).

28.11.1.1. EARLIEST DATE
Definition: The earliest date applicable to the event (e.g., 1666, 1353).

28.11.1.2. LATEST DATE
Definition: The latest date applicable to the event (e.g., 1723, 1410).

28.11.2. EVENT PLACE
Definition: The geographic place where the event took place or the state or status (e.g., location) was in effect (e.g., London (England); Siena (Tuscany, Italy)).

28.12. RELATED PERSON/CORPORATE BODY
Definition: The identification of any people or corporate bodies who are professionally important to the person or corporate body being cataloged, including student/teacher relationships, relationships between family members who are creators, or relationships between a firm or studio and its members (e.g., probably was apprentice of Niccol\xF2 di Ser Sozzo (Sienese painter and illuminator, active ca. 1334, died 1363), after 1348).

28.12.1. PERSON RELATIONSHIP TYPE
Definition: An indication of the type of relationship between the person or corporate body and the related person or corporate body (e.g., apprentice of, student of, teacher of, member of).

28.12.2. PERSON RELATIONSHIP DATE
Definition: A description of the date or range of dates associated with the relationship between the person or corporate body being cataloged and the related person or corporate body (e.g., 1997, October 1980, before 1944, ca. 1895-1900, 1945-1949 (bulk dates)).

28.12.2.1. EARLIEST DATE
Definition: The earliest date when the relationship could have been in place (e.g., 1977, 1980-10-01, 1920, 1885).

28.12.2.2. LATEST DATE
Definition: The latest date when the relationship could have been in place (e.g., 1977, 1980-10-31, 1944, 1900).

28.13. PERSON/CORPORATE BODY BROADER CONTEXT
Definition: An identification of the broader contexts for the corporate body, relevant only if the corporate body is administratively part of a larger entity. Ideally this is a hierarchical link. Not applicable to records for individual people (e.g., Gobelins (French craftsmen's factory, established in 1662, closed in 20th century (Paris, France)).

28.13.1. BROADER CONTEXT DATE
Definition: A description of the date or range of dates associated with the hierarchical relationship between the corporate body being cataloged and the related corporate body (e.g., from 1997, 15th century).

28.13.1.1. EARLIEST DATE
Definition: The earliest date when the hierarchical relationship could have been in place (e.g., 1997, 1400).

28.13.1.2. LATEST DATE
Definition: The latest date when the hierarchical relationship could have been in place (e.g., 9999, 1499).

28.14. PERSON/CORPORATE BODY LABEL/IDENTIFICATION
Definition: A label or heading to identify the person or corporate body in displays (Botticelli, Alessandro (Italian painter, 1444/1445-1510)).

28.15. PERSON/CORPORATE BODY DESCRIPTIVE NOTE
Definition: Additional information about the artist, architect, or corporate body, including a discussion of his or her life and artistic development, particularly noting any controversies or issues, presented in a form to be displayed to end users.

28.15.1. NOTE SOURCE
Definition: A reference to a bibliographic source or unpublished document that supplied information in the Descriptive Note (e.g., Harpring, Bartolo di Fredi (1993)).

28.15.1.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found (e.g., 54, 23 ff., 7:128).


28.16. REMARKS
Definition: Notes or comments about information in the place record.

28.17. CITATIONS
Definition: A reference to a bibliographic source, unpublished document, or individual opinion that provides the basis for the information recorded in this authority record.

28.17.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.

28.18. PERSON AUTHORITY RECORD ID
A number used to uniquely identify the Person/Corporate Body Authority record to the computer system (e.g., 4000000000123).



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29. PLACE/LOCATION AUTHORITY
Definition: Information about geographic places important to the work of art, architecture, or to the creators. This authority includes administrative entities, such as nations or cities, and physical features, such as rivers or continents.

29.1. PLACE AUTHORITY RECORD TYPE
Definition: A term distinguishing records for physical features from those for administrative entities, which include cities, nations, and administrative subdivsions. (e.g., physical feature, administrative entity).

29.2. PLACE NAME
Definition: Proper names, appellations, nicknames, or other identifying phrases by which a place is known (e.g., Siena; Sena Julia; Beijing; Flanders; V\xF3ries Spor\xE1dhes, N\xEDsoi; Northern Sporades islands).

29.2.1. PREFERENCE
Definition: An indication of whether the name is the preferred name for the place; the preferred name is generally the indexing form of the name that is most commonly found in authoritative sources (e.g., preferred, alternate).

29.2.2. NAME TYPE
Definition: An indication of the type of name, to be used if the authority is intended to be compliant with standards for thesaurus construction, or to distinguish nouns from adjectival forms of names (e.g., descriptor, alternate descriptor, adjectival form, noun).

29.2.3. NAME QUALIFIER
Definition: Word or phrase used primarily to distinguish between homographs.

29.2.4. NAME LANGUAGE
Definition: An indication of the language of the name, particularly when the name is in a language other than the language of the catalog record (e.g., English, French, Italian).

29.2.5. HISTORICAL FLAG
Definition: Flag indicating the historical status of the name (e.g., current, historical).

29.2.6. DISPLAY NAME FLAG
Definition: Flag designating whether or not the name is to be used in natural order displays or in an alphabetical list (e.g., display, index).

29.2.7. OTHER NAME FLAGS
Definition: Flags designating an official name, code, and other special name statuses. (e.g., site name, official name).

29.2.8. NAME SOURCE
Definition: A reference to a bibliographic source or unpublished document that provides the warrant for a particular name or appellation (e.g., Times Atlas of World History (1993)).

29.2.8.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the name was found (e.g., 54, 23 ff., 7:128).

29.2.9. NAME DATE
Definition: A description of the date or range of dates when a particular name was in use for the place (e.g., established 1777, from 8th century).

29.2.9.1. EARLIEST DATE
Definition: The earliest date on which a particular name was used (e.g., 1777, 700).

29.2.9.2. LATEST DATE
Definition: The latest date on which a particular name was used (e.g., 9999, 1100).

29.3. GEOGRAPHIC COORDINATES
Definition: A set of numbers used to define points on the earth's surface that correspond to the physical location of the place (e.g., 43 19 N, 011 19 E (represented in degrees and minutes of latitude and longitude); 43.317, 11.317 (represented in decimal fractions of degrees of latitude and longitude)).

29.4. PLACE TYPES
Definition: Terms that characterize significant aspects of the place, including its role, function, political anatomy, size, or physical characteristics (e.g., nation, province, populated place, island group, valley).

29.4.1. PREFERENCE
Definition: An indication of whether the place type is preferred or non preferred for the place (e.g., preferred, non preferred).

29.4.2. PLACE TYPE DATE
Definition: A description of the date or range of dates when the place type was relevant (e.g., from 19th century).

29.4.2.1. EARLIEST DATE
Definition: The earliest date when the place type was relevant (e.g., 1800).

29.4.2.2. LATEST DATE
Definition: The latest date when the place type was relevant (e.g., 1899, 9999).

29.5. RELATED PLACES
Definition: The identification of any places that have important ties or connections to the place being cataloged, excluding hierarchical whole/part relationships (e.g., Siena province (Tuscany, Italy)).

29.5.1. PLACE RELATIONSHIP TYPE
Definition: An indication of the type of relationship between the place and a related place (e.g., ally of, distinguished from ).

29.5.2. PLACE RELATIONSHIP DATE
Definition: A description of the date or range of dates associated with the relationship between the place and the related place (e.g., from 1310, 17th century).

29.5.2.1. EARLIEST DATE
Definition: The earliest date when the relationship could have been in effect (e.g., 1310, 1600).

29.5.2.2. LATEST DATE
Definition: The latest date when the relationship could have been in effect (e.g., 1756, 9999).

29.6. PLACE BROADER CONTEXT
Definition: An identification of the broader contexts for the place, such as between cities and the nations to which they belong. Ideally this is a hierarchical link (e.g., Gascogne (France) (historical region)).

29.6.1. BROADER CONTEXT DATE
Definition: A description of the date or range of dates associated with the hierarchical relationship between the place being cataloged and the related place (e.g., from 1997, 15th century).

29.6.1.1. EARLIEST DATE
Definition: The earliest date when the hierarchical relationship could have been in place (e.g., 1997, 1400).

29.6.1.2. LATEST DATE
Definition: The latest date when the hierarchical relationship could have been in place (e.g., 9999, 1499).

29.7 PLACE/LOCATION LABEL/IDENTIFICATION
Definition: A label or heading to identify the place in displays (Siena (Tuscany, Italy)).

29.8. PLACE/LOCATION DESCRIPTIVE NOTE
Definition: Additional information about the place, including a discussion of its history, particularly noting any controversies or issues, presented in a form to be displayed to end users.

29.8.1. NOTE SOURCE
Definition: A reference to a bibliographic source or unpublished document that supplied information in the Descriptive Note (e.g., Princeton Encyclopedia of Classical Sites (1979)).

29.8.1.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found (e.g., 54, 23 ff., 7:128).

29.9. REMARKS
Definition: Notes or comments about information in the place record.

20.10. CITATIONS
Definition: The sources, published or unpublished, for information about the place.

20.10.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.

29.11. PLACE AUTHORITY RECORD ID
A number used to uniquely identify the Place/Location Authority record to the computer system (e.g., 5000000000123).




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30. GENERIC CONCEPT AUTHORITY
Definition: Information about generic concepts needed to catalog or describe the work, including the type of object, materials, activities, its style, other attributes, or the role of a creator.

30.1. CONCEPT AUTHORITY RECORD TYPE
Definition: A term distinguishing records for generic concepts from those for organizational levels in the authority, which include guide terms and facets (e.g., concept, facet).

30.2. GENERIC CONCEPT TERM
Definition: Terms used to refer to the generic concept; excluded are proper names of persons, organizations, geographic places, named subjects, or named events (e.g., pier glass; Julio - Claudian; panel painting; rhyton; decorative arts; basilica; brick; Baroque; executive architect; empire).

30.2.1. PREFERENCE
Definition: An indication of whether the term is the preferred term for the concept record; there may be more than one TERM TYPE = descriptor, but only one preferred term (e.g., preferred, alternate).

30.2.2. TERM TYPE
Definition: An indication of the type of term to be used if the authority is intended to be compliant with standards for thesaurus construction (e.g., descriptor, alternate descriptor, adjectival form, noun).

30.2.3. TERM QUALIFIER
Definition: Word or phrase used primarily to distinguish between homographs (e.g., object, process, painting).

30.2.4. TERM LANGUAGE
Definition: An indication of the language of the term, particularly when the term is in a language other than the language of the catalog record (e.g., American English, British English, French).

30.2.5. HISTORICAL FLAG
Definition: Flag indicating the historical status of the term (e.g., current, historical).

30.2.6. DISPLAY NAME FLAG
Definition: Flag designating whether or not the name is to be used in natural order displays or in an alphabetical list (e.g., display, index).

30.2.7. OTHER NAME FLAGS
Definition: Flags designating neologisms, jargon, and other special name statuses for the term. (e.g., neologism, jargon/slang).

30.2.8. TERM SOURCE
Definition: A reference to a bibliographic source or unpublished document that provides the warrant for a particular term (e.g., Fleming et al., Penguin Dictionary of Architecture (1981)).

30.2.8.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the term was found (e.g., 54, 23 ff., 7:128).

30.2.9. TERM DATE
Definition: A description of the date or range of dates when a particular term was in use (e.g., documented in 1038, term used prior to ca. 1790).

30.2.9.1. EARLIEST DATE
Definition: The earliest date on which a particular term was used (e.g., 1038, 1500).

30.2.9.2. LATEST DATE
Definition: The latest date on which a particular term was used (e.g., 9999, 1900).

30.3. RELATED GENERIC CONCEPTS
Definition: The identification of any generic concepts that have important ties or connections to the generic concept being cataloged, excluding hierarchical whole/part relationships (e.g., wall mirrors (mirrors, furnishings); Imperial Roman (Ancient Italian Styles and Periods)).

30.3.1. CONCEPT RELATIONSHIP TYPE
Definition: An indication of the type of relationship between the concept and another generic concept (e.g., distinguished from, usage overlaps with).

30.3.2. CONCEPT RELATIONSHIP DATE
Definition: A description of the date or range of dates associated with the relationship between the generic concept and the related generic concept (e.g., from 1310, 17th century).

30.3.2.1. EARLIEST DATE
Definition: The earliest date when the relationship could have been in effect (e.g., 1310, 1600).

30.3.2.2. LATEST DATE
Definition: The latest date when the relationship could have been in effect (e.g., 1756, 9999).

30.4. CONCEPT BROADER CONTEXT
Definition: An identification of the broader contexts for the generic concept. Ideally this is a hierarchical link. (e.g., costume (furnishings and equipment, Objects facet)).

30.4.1. CONCEPT BROADER CONTEXT DATE
Definition: A description of the date or range of dates associated with the hierarchical relationship between the generic concept being cataloged and the related concept (e.g., from 1997, 15th century).

30.4.1.1. EARLIEST DATE
Definition: The earliest date when the hierarchical relationship could have been in place (e.g., 1997, 1400).

30.4.1.2. LATEST DATE
Definition: The latest date when the hierarchical relationship could have been in place (e.g., 9999, 1499).

30.5. GENERIC CONCEPT LABEL/IDENTIFICATION
Definition: A label or heading to identify the generic concept in displays (Edo (Japanese period)).

30.6. CONCEPT SCOPE NOTE
Definition: A note that describes how the term should be used and provides descriptive information about the concept or expands upon information recorded in other fields, presented in a form to be displayed to end users.

30.6.1. NOTE SOURCE
Definition: A reference to a bibliographic source or unpublished document that supplied information in the Scope Note (e.g., Dictionary of Architecture and Construction (1975)).

30.6.1.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found (e.g., 54, 23 ff., 7:128).

30.7. REMARKS
Definition: Notes or comments about the concept, including how it should be used.

30.8. CITATIONS
Definition: The sources, published or unpublished, for information about the concept.

30.8.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.

30.9. CONCEPT AUTHORITY RECORD ID
A number used to uniquely identify the Generic Concept Authority record to the computer system (e.g., 6000000000123)..




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31. SUBJECT AUTHORITY
Definition: Information about a named iconographical, literary, mythological, or religious character, animal, theme, or story, or a named historical or fictional event. It may also contain information about a named structure, particularly if the structure is not cataloged separately as an Object/Work in its own right.

31.1. SUBJECT AUTHORITY RECORD TYPE
Definition: A term indicating the general type of subject represented in the authority record (e.g., religion/mythology, event).

31.2. SUBJECT NAME
Definition: The names used to refer to the subject, including the preferred form of the name, which is the form most commonly found in published sources. It also includes synonyms and variant names for the subject (e.g., Adoration of the Magi; Hercules; Ganesha; World War I).

31.2.1. PREFERENCE
Definition: An indication of whether the name is preferred or a variant name for the subject (e.g., preferred, variant).

31.2.2. NAME TYPE
Definition: An indication of the type of name, to be used if the authority is intended to be compliant with standards for thesaurus construction, or to distinguish nouns from adjectival forms of names (e.g., descriptor, alternate descriptor, adjectival form, noun).

31.2.3. NAME QUALIFIER
Definition: Word or phrase used as necessary to provide clarification or disambiguation.



31.2.4. NAME LANGUAGE
Definition: An indication of the language of the name, particularly when the name is in a language other than the language of the catalog record (e.g., English, Italian).

31.2.5. HISTORICAL FLAG
Definition: Flag indicating the historical status of the name (e.g., current, historical).

31.2.6. DISPLAY NAME FLAG
Definition: Flag designating whether or not the name is to be used in natural order displays or in an alphabetical list (e.g., display, index).

31.2.7. OTHER NAME FLAGS
Definition: Flags designating an abbreviation, pseudonym, and other special name status. (e.g., pseudonym, abbreviation).

31.2.8. NAME SOURCE
Definition: A reference to a bibliographic source or unpublished document that provides the warrant for a particular name or appellation (e.g., Garnier, Thesaurus iconographique (1984)).

31.2.8.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the name was found (e.g., 54, 23 ff., 7:128).

31.2.9. NAME DATE
Definition: A description of the date or range of dates when a particular name was in use for the subject (e.g., established 1777, from 8th century).

31.2.9.1. EARLIEST DATE
Definition: The earliest date on which a particular name was used (e.g., 1777, 700).

31.2.9.2. LATEST DATE
Definition: The latest date on which a particular name was used (e.g., 9999, 1100).

31.3. SUBJECT DATE
Definition: A description of the date or range of dates during which the subject is relevant or was used (e.g., first seen in the third century CE).

31.3.1. EARLIEST DATE
Definition: The earliest date when a subject was first established or was used (e.g., 200).

31.3.2. LATEST DATE
Definition: The latest date when a subject was first established or was used (e.g., 9999).

31.4. SUBJECT ROLE/ATTRIBUTES
Definition: Terms that characterize significant aspects of the subject (e.g., temple, marriage, good fortune).

31.4.1. PREFERENCE
Definition: An indication of whether the role is preferred or non preferred for the subject (e.g., preferred, non preferred).

31.4.2. ROLE DATE
Definition: A description of the date or range of dates when the role or attribute was relevant (e.g., from 1910).

31.4.2.1. EARLIEST DATE
Definition: The earliest date when the role or attribute was relevant (e.g., 1910).

31.4.2.2. LATEST DATE
Definition: The latest date when the role or attribute was relevant (e.g., 1943).

31.5. RELATED SUBJECT
Definition: The identification of any places that have important ties or connections to the place being cataloged, excluding hierarchical whole/part relationships (e.g., Hindu gods (Hindu Iconography)).

31.5.1. SUBJECT RELATIONSHIP TYPE
Definition: An indication of the type of relationship between the subject and another subject (e.g., associated with, predecessor of, consort of).

31.5.2. SUBJECT RELATIONSHIP DATE
Definition: A description of the date or range of dates associated with the relationship between the subject and the related subject (e.g., from 1310, 17th century).

31.5.2.1. EARLIEST DATE
Definition: The earliest date when the relationship could have been in effect (e.g., 1310, 1600).

31.5.2.2. LATEST DATE
Definition: The latest date when the relationship could have been in effect (e.g., 1756, 9999).

31.6. SUBJECT BROADER CONTEXT
Definition: An identification of the broader contexts for the subject. Ideally this is a hierarchical link (e.g., Battle of Bull Run (American Civil War)).

31.6.1. BROADER CONTEXT DATE
Definition: A description of the date or range of dates associated with the hierarchical relationship between the subject being cataloged and the related subject (e.g., from 1997, 15th century).

31.6.1.1. EARLIEST DATE
Definition: The earliest date when the hierarchical relationship could have been in place (e.g., 1997, 1400).

31.6.1.2. LATEST DATE
Definition: The latest date when the hierarchical relationship could have been in place (e.g., 9999, 1499).

31.7. RELATED PLACE/LOCATION
Definition: Information about a geographic place related to the subject (e.g., Paris (France)).

31.7.1. PLACE RELATIONSHIP TYPE
Definition: An indication of the type of relationship between the subject and the place (e.g., located in).

31.8. RELATED PERSON/CORPORATE BODY
Definition: Information about people or corporate bodies related to the subject at hand (e.g., Louis XIV (French monarch, collector, and patron, 1638-1715)).

31.8.1. PERSON RELATIONSHIP TYPE
Definition: An indication of the type of relationship between the subject and the person or corporate body (e.g., instituted by).

31.9. RELATED GENERIC CONCEPT
Definition: Information about a related generic concept related to the subject at hand. This includes concepts in the Related Generic Concept authority (e.g., Buddhism).

31.9.1. CONCEPT RELATIONSHIP TYPE
Definition: An indication of the type of relationship between the subject and the related generic concept (e.g., associated with).

31.10. SUBJECT LABEL/IDENTIFICATION
Definition: A label or heading to identify the place in displays (Siena (Tuscany, Italy)).

31.11. SUBJECT DESCRIPTIVE NOTE
Definition: Additional information about the place, including a discussion of its history, particularly noting any controversies or issues, presented in a form to be displayed to end users.

31.11.1. NOTE SOURCE
Definition: A reference to a bibliographic source or unpublished document that supplied information in the Descriptive Note (e.g., Princeton Encyclopedia of Classical Sites (1979)).

31.11.1.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found (e.g., 54, 23 ff., 7:128).

31.12. REMARKS
Definition: Notes or comments about the subject.

31.13. CITATIONS
Definition: The sources, published or unpublished, for information about the subject.

31.13.1. PAGE
Definition: Page number, volume, date accessed for Web sites, and any other information indicating where in the source the information was found.

31.14. SUBJECT AUTHORITY RECORD ID
A number used to uniquely identify the Subject Authority record to the computer system (e.g., 7000000000123).




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NOTES



NOTE: Outline numbers are subject to change and intended only to organize this document.

Revised 9 April 2014